HANEDA KOSAN CO., LTD.

Our processing of your data

The following summary provides you with a quick overview of the processing that is undertaken on our website. You will find more detailed information under the indicated sections below.

• When you visit our website for informational reasons, only limited personal data will be processed to provide you with the website itself.
• Furthermore, your personal data will be used for statistical analysis that helps us to improve our website. Additionally, we improve your website experience with third party content.
• Your personal data may be disclosed to third parties that might be located outside your country of residence; potentially, different data protection standards may apply.
• We have implemented appropriate safeguards to secure your personal data and retain it only as long as necessary.
• Under the legislation applicable to you, you may be entitled to exercise certain rights with regard to the processing of your personal data.

Definitions

Personal Data

means any information relating to a natural person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, identification number, location data or online identifier.

Processing

means any operation which is performed on personal data, such as collection, recording, organization, structuring, storage, adaptation or any kind of disclosure or other use.

Information Collection and Use

When you visit our website, we automatically collect information about you which will contain personal data only in limited cases and which is automatically recognized by our server, such as your IP address, information about browsing actions and patterns, your screen resolution and operating system, information about general internet usage and referring websites.

We use such information only to assist us in providing an effective service (e.g. to adapt our website to the needs of your end user device), to guarantee the website's stability and to collect broad demographic information for aggregate use.

The personal data automatically collected is necessary for us to provide the website, making such processing admissible according to Article 6, Section 1 of the GDPR. Furthermore, guaranteeing the website's stability and security is our legitimate interest pursuant to the same section.

Personal data that is collected automatically is retained for 12 months and properly erased afterwards.

Automated decision making

We do not use your personal data for automated decision making which produces legal effects concerning you or affects you in other significant ways.

Analysis

For statistical analyses we use Google Analytics, a web analytics service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States, to collect information about the use of this site.

Google Analytics collects information such as what content pages, etc. are referred to. We only use the information we obtain from Google LLC to determine the most useful information you are looking for, and to improve and optimize this website. We do not combine the information collected through using Google Analytics with personal data.

The information generated about your use of the website will be transmitted to and stored by Google LLC on servers in the United States. Google Analytics collects only the IP address assigned to you on the date you visit this site, rather than your name or other identifying information. The provider will use this information in order to evaluate your use of the website, to compile reports on website activities and to provide other services relating to website and internet use to us.

The legal basis for this processing is Article 6, Section 1 of the GDPR and represents our legitimate interest to analyze our website's traffic to improve the user's experience and to optimize the website in general. Google LLC will retain the personal data that is collected for statistical analyses for 14 months.

Cookies

Cookies are data files that are placed on a computer when it is used to visit a website. These cookies may be used for many purposes, including, without limitation, tracking user preferences or web pages visited while using the website. Most web browsers are set to accept cookies by default. If you prefer, you can usually set your browser to remove or reject cookies, but note that doing so does not necessarily affect third party flash cookies used in connection with our Website. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of the Website.

In addition, please be aware that if you choose to block cookies, some advertising preferences dependent on cookies may not be able to be respected.

Information sharing

We will not disclose your personal data to any third parties.

In the event that we undergo reorganization or are sold to a third party, any personal data we hold about you may be transferred to that reorganized entity or third party in compliance with applicable law.

We may disclose your personal data if legally entitled or required to do so such as if required by law or a court order.

Security

We have reasonable state of the art security measures in place to protect against the loss, misuse and alteration of personal data under our control. For example, our security and privacy policies are periodically reviewed and enhanced as necessary and only authorized personnel have access to personal data. Whilst we cannot ensure or guarantee that loss, misuse or alteration of information will never occur, we use all reasonable efforts to prevent it.

You should bear in mind that submission of information over the internet is never entirely secure. We cannot guarantee the security of information you submit via our website while it is in transit over the internet and any such submission is at your own risk.

Data retention

We strive to keep our processing with respect to your personal data as limited as possible. In the absence of specific retention periods set out in this policy, your personal data will be retained only for as long as we need it to fulfil the purpose for which we have collected it and, if applicable, as long as required by statutory retention requirements.

Your rights

Under the legislation applicable to you, you may be entitled to exercise some or all of the following rights:

1. require (i) information whether your personal data is retained and (ii) access to and/or duplicates of your personal data retained, including the purposes of the processing, the categories of personal data concerned, and the data recipients as well as potential retention periods;
2. request rectification, removal or restriction of your personal data, e.g. because (i) it is incomplete or inaccurate, (ii) it is no longer needed for the purposes for which it was collected, or (iii) the consent on which the processing was based has been withdrawn;
3. refuse to provide and – without impact to data processing that has occurred before such withdrawal – withdraw your consent to processing of your personal data at any time;
4. object, on grounds relating to your particular situation, that your personal data shall be subject to a processing. In this case, please provide us with information about your particular situation. After the assessment of the facts presented by you, we will either stop processing your personal data or present you with our compelling legitimate grounds for an ongoing processing; and/or
5. take legal actions in relation to any potential breach of your rights regarding the processing of your personal data, as well as to lodge complaints before the competent data protection regulators.
6. require (i) to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and (ii) to transmit those data to another controller without hindrance from our side; where technically feasible you shall have the right to have the personal data transmitted directly from us to another controller;

You may (i) exercise the rights referred to above or (ii) pose any questions or (iii) make any complaints regarding our data processing by contacting us as below.

Contacting us

Please submit any questions, concerns or comments you have about this privacy policy or any requests concerning your personal data to us:

Haneda Kosan Co., Ltd.

4-8, Higashiyukigaya 2-Chome, Ohta-ku, Tokyo 145-0065, Japan

The information you provide when contacting us will be processed to handle your request and will be erased when your request has been answered. Alternatively, we will restrict the processing of the respective information in accordance with statutory retention requirements.